Last updated: August 2026
1. Introduction
This Privacy Policy explains how Linea Systems (“we”, “us”, “our”) collects, uses, stores and protects personal data when you visit our website linea-systems.com or contact us.
We process personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and other applicable data protection laws.
By using our website or contacting us, you acknowledge that you have read and understood this Privacy Policy.
2. Data Controller
The data controller is:
Linea Systems
Email: [email protected]
Website: https://linea-systems.com
3. What personal data we collect
We may collect the following categories of personal data:
3.1. Data you provide to us voluntarily
• Name
• Email address
• Phone number
• Company name (if provided)
• Message content / project details
• Any other information you submit via contact forms, email or messengers
3.2. Data collected automatically
• IP address
• Browser type and version
• Device information
• Operating system
• Pages visited and time spent on the website
• Referring URL
• Cookies and similar technologies (see Section 8)
4. Purposes and legal bases for processing
We process your personal data for the following purposes:
4.1. Responding to your enquiries and providing services
Legal basis: performance of a contract or steps taken at your request prior to entering into a contract (Art. 6(1)(b) GDPR) and/or our legitimate interest (Art. 6(1)(f) GDPR).
4.2. Improving our website and services
Legal basis: legitimate interest (Art. 6(1)(f) GDPR).
4.3. Sending marketing communications (only if you have given consent)
Legal basis: consent (Art. 6(1)(a) GDPR). You can withdraw consent at any time.
4.4. Ensuring security and preventing fraud
Legal basis: legitimate interest (Art. 6(1)(f) GDPR).
4.5. Complying with legal obligations
Legal basis: compliance with a legal obligation (Art. 6(1)(c) GDPR).
5. Data retention
We retain personal data only for as long as necessary for the purposes for which it was collected:
• Enquiry / contact data — up to 3 years after the last interaction (or longer if required by law or for the establishment, exercise or defence of legal claims)
• Contract-related data — for the duration of the contract + applicable statutory retention periods
• Analytics and technical data — usually up to 26 months (depending on the tool)
• Marketing data — until you withdraw consent
After the retention period, data is securely deleted or anonymised.
6. Sharing of personal data
We do not sell your personal data. We may share it only with:
• Service providers who help us operate the website and deliver services (hosting, email, analytics, CRM) under data processing agreements
• Professional advisers (lawyers, accountants) when necessary
• Public authorities when required by law
All third parties are carefully selected and required to protect your data in accordance with GDPR.
7. International data transfers
Some of our service providers may process data outside the European Economic Area (EEA). In such cases we ensure appropriate safeguards are in place (e.g. Standard Contractual Clauses approved by the European Commission or adequacy decisions).
8. Cookies and similar technologies
Our website uses cookies and similar technologies to ensure proper functioning, analyse traffic and improve user experience.
You can manage or disable cookies through your browser settings. Please note that disabling certain cookies may affect website functionality.
Detailed information about the cookies we use is available in our Cookie Policy (if published separately) or can be requested by contacting us.
9. Your rights under GDPR
You have the following rights regarding your personal data:
• Right of access (Art. 15)
• Right to rectification (Art. 16)
• Right to erasure (“right to be forgotten”) (Art. 17)
• Right to restriction of processing (Art. 18)
• Right to data portability (Art. 20)
• Right to object (Art. 21)
• Right to withdraw consent at any time (Art. 7(3))
• Right to lodge a complaint with a supervisory authority
To exercise any of these rights, please contact us at [email protected]. We will respond within one month (this period may be extended by two further months in complex cases).
10. Data security
We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, destruction or alteration. These measures include encryption, access controls, regular security reviews and staff awareness.
11. Children’s data
Our website and services are not directed at children under 16. We do not knowingly collect personal data from children. If you believe we have collected such data, please contact us and we will delete it.
12. Changes to this Privacy Policy
We may update this Privacy Policy from time to time. The updated version will be published on this page with a new “Last updated” date. We encourage you to review this page periodically.
13. Contact us
If you have any questions about this Privacy Policy or how we process your personal data, please contact us:
Email: [email protected]
Website: https://linea-systems.com